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Aesthetic clinics using WIO reduce no-shows by up to 76% with automated reminders. See All Features

Aesthetic Scheduling

Fill every slot, elevate every visit. Online self-booking, multi-provider calendars, automated reminders, and walk-in management — all in one platform built for the pace and precision of aesthetic medicine.
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A missed appointment in aesthetics isn't just lost revenue — it's a disrupted treatment plan. Aesthetic procedures are time-sensitive and sequence-dependent. A no-show derails a treatment series; a double-booking damages your reputation. WIO CLINIC gives you the scheduling infrastructure to run a full-capacity clinic without the chaos — reminders that actually work, calendars that show real availability, and a booking experience clients trust.
Real-time Availability
Clients only see slots that are genuinely open — provider availability, room capacity, and equipment bookings all factor into what's shown. No accidental double-bookings.
Multi-provider Calendar
See all practitioners side by side in a single view. Drag to reassign, click to reschedule, filter by room or treatment type — your front desk manages everything from one screen.
Rescheduling & Cancellation Portal
Clients can reschedule or cancel within your defined policy window without calling — freeing your reception team from phone-based scheduling changes.
Appointment Confirmations
Branded booking confirmations sent instantly via email and SMS, with calendar invite attachments — so clients have everything they need before they arrive.
Online Self-Booking
Clients book their own consultations 24/7 from your website, patient portal, or a shared link — with real-time availability, service selection, and instant confirmation
Bookings
Real-time availability
Provider & Room Calendar
Multi-provider, multi-room view with drag-and-drop rescheduling, color-coded appointment types, and resource conflict detection — no double-bookings, ever
Calendar
All providers, one view
76% fewer no-shows after first month
76% fewer no-shows after first month
"We used to lose 4–6 appointments a week to no-shows. Now the reminder sequence handles it — SMS the day before, WhatsApp the morning of. Our utilization rate went from 68% to 91% in six weeks."
Dr. Yasemin Arslan
Dr. Yasemin Arslan
Aesthetic Clinic Owner
Automated Reminder Sequences
SMS, WhatsApp, and email — at exactly the right time
Configure multi-step reminder sequences per appointment type: a confirmation at booking, a reminder 48 hours out, and a final nudge the morning of. Cancellations trigger automatic waitlist offers. Your staff never has to make a reminder call again.
Walk-in & Waitlist Management
Turn gaps into revenue
When a slot opens, the system automatically notifies the next person on the waitlist. Walk-ins are added to a live queue with estimated wait times — so your front desk runs smoothly even on unpredictable days.
Treatment Series & Package Scheduling
Book a course, not just an appointment
Schedule multi-session treatment series in one flow — laser courses, filler follow-ups, skin rejuvenation programs. Each session auto-links to the client's package, tracks remaining sessions, and sends reminders for the full sequence.
Every scheduling detail covered
From first booking to final session
Consultation Buffer Times
Set automatic buffer time before and after specific procedure types — so your practitioners always have time to prepare, clean up, and document before the next client arrives.
No-show & Cancellation Policies
Define deposit requirements, cancellation windows, and no-show fees per service. Clients acknowledge the policy at booking — reducing disputes and protecting your revenue.
Group & Couples Bookings
Allow clients to book for themselves and a companion in one flow — ideal for couples treatments, mother-daughter packages, or group skin consultations.

Security & Compliance

HIPAA Compliant GDPR Compliant SOC 2 Type II Certified ISO 27001 Certified

Industry Recognition

G2 Leader EMEA G2 Infrastructure Leader G2 Best Usability