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Ophthalmology clinics using WIO coordinate surgical cases, diagnostic slots, and chronic patient follow-up programs from a single calendar. See All Features

Ophthalmology Scheduling

Surgical suites, diagnostic slots, and follow-up programs — all in one calendar. Cataract and refractive surgery block scheduling, OCT and fundus camera slot booking, long-term glaucoma and retina follow-up programs, and automated recalls — all coordinated through the same platform your clinical team uses for patient records and billing.

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An ophthalmology calendar isn't just appointments — it's surgical blocks, equipment bookings, and multi-year follow-up programs. A general scheduling tool books timeslots. An ophthalmology scheduling tool coordinates a cataract patient through pre-op assessment, surgical suite booking, day-1 post-op check, week-1 review, and month-1 follow-up — automatically, without manual scheduling at each step. WIO CLINIC's scheduling module manages the full complexity of ophthalmology practice: surgical case coordination, diagnostic equipment availability, and long-term recall programs for chronic conditions like glaucoma, diabetic retinopathy, and AMD.

Pre/Post-Op Slot Linking

Every surgical booking automatically generates linked pre-operative assessment and post-operative follow-up slots at the correct clinical intervals — day 1, week 1, month 1 — so the full surgical pathway is scheduled the moment the procedure is booked.

Real-Time Availability

Physician, equipment, and suite availability are all reflected in real time — any booking made by reception, the clinical team, or the patient online is instantly visible across the entire schedule, preventing double-bookings and last-minute conflicts.

No-Show & Cancellation Tracking

No-shows and late cancellations are logged per patient, enabling the clinical team to identify unreliable attendance patterns for surgical waitlist prioritization and to fill vacated slots from the waitlist rather than losing the time.

Calendar Sync

Practitioners can sync their WIO CLINIC schedule to external calendar applications — so their surgical days, clinic sessions, and administrative time are visible in the tools they already use, without maintaining two separate calendars.

Surgical & Procedure Scheduling

Allocate dedicated surgical suite blocks for cataract, LASIK, vitrectomy, and intravitreal injection sessions — with pre-op and post-op appointment slots automatically linked to each surgical case. Surgical team availability is managed alongside physician calendars

Surgery

Block-scheduled & linked

Long-Term Follow-Up Programs

Build structured follow-up programs for chronic patients — glaucoma IOP monitoring at defined intervals, diabetic retinopathy annual screenings, post-LASIK milestones, AMD injection schedules. The next appointment in each program is proposed automatically

Programs

Auto-scheduled intervals

Surgical day coordination time cut by 60%

"We were managing surgical lists in spreadsheets and calling patients manually to confirm pre-op slots. Now the system links the surgery booking to the pre-op assessment and post-op follow-ups automatically. The day-of-surgery list is ready every morning without anyone assembling it."

Dr. Nadia Christensen

Ophthalmology Practice Manager

Diagnostic Equipment Scheduling

Book the physician and the machine at the same time

OCT scanners, fundus cameras, visual field analyzers, and slit-lamp stations are managed as bookable resources alongside physician appointment slots. When a glaucoma consultation is scheduled, the OCT slot is reserved in the same booking step — equipment conflicts are caught before they reach the schedule, not on the day. Diagnostic-only appointments for screening and monitoring programs are scheduled independently from physician time, maximizing equipment utilization.

Multi-Provider Calendar

Ophthalmologist, optometrist, nurse, and surgical team — one view

Each provider type — ophthalmologist, optometrist, ophthalmic nurse, surgical nurse, and anaesthesiologist — has a dedicated calendar view reflecting their specific role and availability. Surgical case coordination brings the full team onto a single schedule: the surgeon, the assisting nurse, the anesthetist, and the suite are booked together. Cross-provider patient journeys — optometry triage to ophthalmologist consultation to surgical assessment — are visible in a single timeline without switching systems.

Automated Reminders & Recalls

No chronic patient falls through the cracks

Appointment reminders are sent automatically by SMS or email at configurable intervals before the visit. For surgical cases, pre-op preparation instructions go out automatically with the pre-op reminder — fasting times, drop regimens, transport arrangements. Long-term recall for chronic patients is triggered automatically: glaucoma patients due for IOP monitoring, diabetic retinopathy patients due for annual screening, and AMD patients due for the next injection are flagged and contacted without manual lists.

Every scheduling workflow covered

From first consultation to long-term chronic care

Online Self-Booking

Patients book their own routine appointments — optometry consultations, post-op follow-ups, annual screenings — through an online booking interface that shows real-time availability for each provider and appointment type. Surgical bookings remain clinician-initiated.

Walk-in & Urgent Slots

Reserved urgent slots in each day's schedule accommodate sudden vision changes, eye injuries, and acute presentations without disrupting the surgical and clinic schedule. Walk-in patients are queued and triaged in the same system as booked appointments.

Waitlist Management

Surgical waitlists for cataract and refractive procedures are managed within the platform — patients are added to the waitlist at the point of clinical decision, notified automatically when a slot becomes available, and moved to booked status with one confirmation step.

Security & Compliance

Industry Recognition

See it in action

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WIO CLINIC

One platform for every clinic

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